Flowserve Corporation Administrative Assistant in IRVING, Texas

Company Overview:

Flowserve is the recognized world leader in supplying pumps, valves, seals, automation, and services to the power, oil, gas, chemical, and other industries. With more than 18,000 employees in more than 55 countries, we combine our global reach with a local presence.

Position Description:

Job Summary

This position will execute projects and administrative responsibilities for Flowserve’s Legal Leadership Team. The incumbent will perform specialized and general administrative duties and work in collaboration with fellow administrative support professionals. The incumbent is expected to consistently demonstrate a professional demeanor, respond effectively, even under pressure, and be service oriented, actively seeking ways to help peers and leaders.

Job Duties

  • Respond to inquiries and provide information requiring knowledge of all areas reporting to executives and their business.

  • Independently resolves routine and most non-routine questions and problems and the ability to work with ambiguity.

  • Composes non-routine or complex correspondence to respond to requests, explain information, or provide factual information

  • Provides backup support for other administrative staff

  • Participates as a collaborative member of the administrative support team and contributes to a positive team culture as well as best practices sharing.

  • Manages executive’s calendar to ensure all scheduled meetings are met, including a smooth transition between appointments; makes judgment calls on calendar prioritization

  • Creates agendas and prepares meeting materials

  • Organizes recurring staff meetings (on and off site), prepares agendas, arranges meeting facilities, and coordinates logistics

  • Completes special projects requiring moderately complex research and analysis

  • Resolves administrative issues by coordinating preparation of reports, analyzing data, and identifying solutions

  • Identifies and implements process improvements within the administrative function

  • Prepares high-quality, professional presentations utilizing Microsoft PowerPoint

  • Takes initiative to foresee challenges and actively seeks/provides effective solutions

  • Ensures timely preparation, processing, and auditing of expense reports and vendor invoices

  • Plans and assists with conference room reservations, confirming IT needs, conferencing, catering, etc.

  • Coordinates efficient and cost-effective travel arrangements (domestic and international), including flights, ground transportation, hotel accommodations, Visa requirements, and security procedures

  • Handle mail distribution for executives

  • Other duties as assigned

Position Requirements:

Requirements:

  • HS Diploma and 5+ yrs of relevant experience required. Associate’s degree or higher preferred.

  • Requires 3+ years’ experience supporting multiple executives preferably in a Law Firm or Corporate Legal environment.

  • Must possess excellent communication skills (both oral and written)

  • Must be proficient/expert in MS Word, Excel, PowerPoint and Outlook

  • Ability to pull reports from various systems, consolidate and provide insight on data

  • Professional executive presence and friendly demeanor, with excellent interpersonal skills and the ability to be assertive while tactful

  • Highly organized with the ability to prioritize and manage multiple tasks simultaneously while consistently meeting deadlines

  • Ability to handle highly sensitive and maintain confidential information.

  • Must have a cooperative, customer service mindset

  • Ability to collaborate with leaders and other administrative professionals across the organization.

  • Flexibility for occasional overtime and addressing after-hours issues

  • Must be able to take initiative and demonstrate sound decision-making with minimal supervision.

Job Posting/Business Card Title:

Administrative Assistant

Job Posting Category:

Legal/Environmental/Safety

Percentage of Approximate Travel Required:

0%

Primary Posting Location:

IRVING, Texas US

Employment Type:

Full time

Relocation Eligible:

No

Country:

United States

Auto req ID:

43530BR

Preferences:

NA

43530BR